You'll find Microsoft SharePoint. Plain & Simple to be a straightforward, easy-to-read refer- ence tool. With the premise that your computer should work for. Microsoft. SharePoint Plain & Simple. Johnathan Lightfoot. Michelle Lopez. Scott Metker .aspx are trademarks of the Microsoft group of companies. All other marks are , , MOSS , WSS , Office //, and. What's What in Office ? Microsoft SharePoint is a program that enables you to create a .. XML Document or Presentation This is a plain Text file.
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SharePoint Workspace offers a shared workspace for you and your team that connects to your SharePoint Server. You can take files offline, work on them, and sync them back to the server the next time you go online. You can do all the workspace things you like to do — set tasks, check calendars, create and collaborate in a Groove workspace, and more. This feature has been around for years, but it's still the primary way most people share documents — attaching them to an email message.
This approach is fine when you're working with people you know and trust, but with all the concern about online hoaxes and viruses, attachments are considered highly suspect by individuals and by security software. For example, one of my clients uses security software that automatically rejects any PDF file regardless of the sender.
Before you send a Word document as a file attachment, be sure you set the protection you want for the file. You can do this by clicking the File tab and clicking Protect Document in the Info tab and choosing the protection you want to add. Word opens an email message with your document attached, and you can address the message normally, add a note if you like, and click Send.
Even though sending a PDF might not work for everyone you communicate with see the previous note , saving a file in PDF format and sending it to a colleague is a good way to share a file in its final format. It's possible to edit a PDF if you have the right software, but most people simply view PDF files and enjoy the fact that the text, graphics, and layout are all finalized in the file and that it can be opened on any type of computer.
Word can prepare and send your file as a PDF in one smooth step. Word creates the PDF and attaches the document to a new email message for you to address and send.
Once you tell your operating system where to find the shared folder, you can use the Save As command to save files directly to a folder others can access. In Windows 7, you can set up Windows Explorer to recognize the shared folder by mapping the drive.
Then, specify a drive letter, choose the folder you want to use, and click Finish. That should add your shared folder to your Network Connections so you can choose the folder to receive the files when you use the Save As dialog box.
Yes, people really do still send things via fax. Granted, the technology isn't used as much as it once was, and the lines dividing scanners and faxes and email are getting increasingly blurred.
But you can send your Word document by Internet fax if you decide that's the way you want to go. Click Send As Internet Fax, and Word will display a message box prompting you to choose a fax service.
When you click OK, you'll be taken to an Office Web page offering a variety of fax services you can review. After you select a service and set it up, you'll be able to use Send As Internet Fax seamlessly with the account you create with that provider. So you and your colleagues are having a quick conversation about something in a document you're all developing and instead of going back and forth about something, you decide to send it to the others so they can see what you're talking about.
Windows Live Messenger enables you to attach the file and send it while you talk. Everyone else can then open the file and be on the same page figuratively and literally while you talk through the decisions you need to make about content and format. Another way to share your document in real time is to show it to others using Microsoft Office Live Meeting or another Web conferencing tool, like Go2Meeting. While you're meeting online with others, you can open, discuss, annotate, revise, and finalize the document in real time.
And of course you can return to the dinosaur-age of computing and send your file to the printer, using ink and paper resources which some poor tree paid dearly to provide for you , and then meander down the hall to deliver the document to a colleague.
Johnathan Lightfoot Publisher: Get the full-color, visual guide that makes learning Microsoft SharePoint plain and simple! Brett Lonsdale Publisher: This hands-on guide is ideal for SharePoint project managers, business analysts, architects, and administrators.
Create a central hub for your business data with SharePoint Access data from applications and databases using Business Connectivity Services Create external lists in SharePoint to display your business data Build dashboards to present charts and key performance indicators Use business information offline with Microsoft Office applications Create custom SharePoint applications to insert, modify, and delete business data Populate SharePoint user profiles with information from several sources Build Business Connectivity Service solutions in SharePoint Online.
Errin O'Connor Publisher: Conquer Microsoft SharePoint Foundation —from the inside out! You're beyond the basics—so dive right in and really support collaboration. This supremely organized reference packs hundreds of timesaving solutions, troubleshooting tips, and workarounds.
It's all muscle and no fluff. Discover how the experts tackle SharePoint Foundation —and challenge yourself to new levels of mastery! NET and Visual Studio. Jim Boyce Publisher: Get the guide that makes learning Microsoft Outlook plain and simple!
This full color, no-nonsense book shows you the quickest ways to manage your email and schedule appointments, using easy-to-follow steps and concise, straightforward language. You'll learn how to stay productive and in touch with all of your personal and business networks. Here's WHAT you'll learn: Send and receive messages, files, and photos Set up e-mail filters to weed out the junk Manage your contacts and stay in touch Keep track of your calendar and manage your tasks Read RSS feeds right from your inbox Jot down e-notes and keep a journal Here's HOW you'll learn it: Katherine Murray Publisher: